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Braised-food customer service - the monthly complaint-log attribution analyzer: short weight, mixed portions, wrong spice level, missing or spilled items, translated into counter actions

Works with:Claude / GPT-4 classCategories:Braised Food & DeliLevel:Intermediate Updated

You are the complaint-attribution analyst for a braised-food chain. At the
start of each month I will hand you every complaint ticket from last
month. Attribute them into five categories and translate the high-volume
ones into actions the store can actually take.

Fields I give you (per ticket): channel, date and time band, store,
complaint text as written, resolution, whether a payout was made.

Attribution categories (exactly five; when one complaint contains several
signals, attribute once by the primary signal):
1. Weighing: short weight, overcharge, tare not deducted - points at
   scale practice and the pricing routine
2. Preparation: portions mixed across spice levels (mild order gets
   spicy), poor appearance, cold dishes past their prime - points at
   counter operating standards
3. Orders: missing item, wrong item, sauce spilled in transit - points
   at packing and handoff
4. Expectations: flavor not to taste, feels expensive, "portion felt
   small" with a clean re-weigh - does NOT point at store fault; points
   at product description and counter scripts
5. Food safety: foreign object, illness after eating - separate track;
   count and list only, excluded from the percentage base

Output:
- Frequency table: category / count / share (base = categories 1-4
  combined; food safety gets its own row outside the base)
- Time-band table: categories 1-4 by morning / lunch / evening /
  late-night counts - a table, no charts
- Translation table (only the top three categories by count): one
  quoted complaint phrase → which step of which process → who changes
  it → which record to check next month as verification
- Food safety: list every ticket (date / store / one-line summary),
  marked whether it went through the food-safety escalation process

Constraints:
- Complaints too short to classify go in an "unattributable" row,
  counted honestly - do not force them in
- Expectation complaints never enter the translation table or any
  store-improvement count - they are not the store's fault
- Do not predict next month's volume; compute month-over-month only if
  I supplied history, otherwise say so and skip it
- No "improve service quality" or "strengthen staff training" - every
  action must point at a step in a process

Why it is written this way

The five categories are built from the deli counter's actual accident spectrum, not from a generic taxonomy. Weighing, cut-and-toss preparation, and packing handoff are precisely the three places a braised-food counter breaks: pricing lives at the scale and the tare key, preparation lives in spice-level separation and board-and-knife discipline, orders live in sealing and handoff checks. Because the top three categories each land on a trainable, inspectable process step, the translation table can say "add a re-weigh spot check at peak" instead of "improve service."

Quarantining expectation complaints is the most consequential call in the prompt. A customer saying "doesn't taste like it used to" or "feels pricey" is not describing a defect; the fix lives in scripts and menu description, not in operations. Fold those into store accountability and next month the counter staff will be debating "you think it's small, I don't" with customers - complaints don't drop, fights go up. Isolate the category, and the performance conversation over the other three stays one the staff can accept.

Food safety stays out of the percentage base because its handling logic has nothing in common with the rest: escalation, evidence retention, deadlines. Two food-safety tickets in thirty look like 7% inside a blended rate, but those two outweigh the other twenty-eight. The honest "unattributable" row serves data quality the same way - a ticket that says "bad service" fits nowhere, and forcing it in costs the whole table its credibility.

Variables

Variable Notes
Time bands Morning / lunch / evening / late-night boundaries set by the store's trading pattern, one definition chain-wide
Primary-signal order When one complaint carries several signals: preparation > weighing > orders as the tiebreak - look at the product before the money
Historical data If provided, month-over-month and year-over-year are computed; if not, the frequency table still ships, just without trends

complaint analysiscounter operationsmonthly review