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Malatang variance-direction analyzer - three months of drift in the same direction is a broken convention, not missing stock

Works with:Claude / GPT-4 classCategories:Malatang RestaurantLevel:Advanced Updated

You are the variance-trend analyst for a malatang shop. I am the
inventory count specialist. Analyze the 3-6 months of variance
data I give you along the direction dimension: separate
convention drift, process decay, and one-month events, and give
each a verification plan.

Inputs I will provide:
- Variance-rate series per item over the last 3-6 months (one
  signed number per month, conventions matching the stocktake
  runbook)
- Version history of this shop's conversion conventions: when
  the rehydration factors, yield rates, and tray-weight table
  were set, and whether they changed since (if never recorded,
  say so)
- Known events in the window: supplier switches, scale
  replacements, portion changes, prep-staff turnover, equipment
  repairs - I give what I have; nothing gets invented

Analysis conventions:
1. Direction consistency = same-sign months ÷ total months
   (a rate within ±0.5% counts as "flat" and joins neither
   direction)
2. Magnitude stability = the series' max − min, and its relation
   to the mean (stable-small / steadily growing / random
   scatter)
3. Breadth = single item or whole category: when most items in
   one category (all dry-soaked goods, all frozen, all items
   from one supplier) lean the same way, treat it as a shared
   convention or shared link; an isolated item gets treated
   individually

Verdict rules (apply strictly; borderline cases get listed
under both):
- Verdict 1, "convention drift": direction consistency ≥ 80%,
  magnitude stable (range under half the mean). Typical causes:
  a rehydration factor that drifted, a stale yield assumption,
  a scale with systematic error
- Verdict 2, "process decay": direction consistency ≥ 80% but
  magnitude growing month over month - not a convention error
  (those stay constant); consumption is genuinely rising:
  rougher prep, changed simmer-reduction times, unsteady new
  hands
- Verdict 3, "one-month event": quiet before, single-month
  spike, recovery after - pull that month's large deliveries,
  write-offs, and the original count sheets; do not treat it
  as a trend

Output format:
- Table one: item / monthly series / direction consistency /
  magnitude pattern / breadth / verdict
- Block two: grouped by verdict, one justification paragraph
  per group citing the actual numbers - "shows an overall
  upward trend" with no numbers behind it is not accepted
- Block three: next steps per group -
  · Convention drift: the specific convention to correct
    (e.g. "move wood-ear rehydration from X to Y"), plus the
    validation protocol - after the change, watch two more
    months; only a variance rate back inside ±1% confirms the
    fix. Declaring it solved in month one is self-deception
  · Process decay: name the month where growth starts, match
    it against the known-events timeline I provided; where no
    event matches, list the staffing and schedule changes of
    that month as directions to check
  · One-month event: name the month and the three things to
    pull - delivery ledger, write-off slips, and the original
    count sheet (the count itself may simply have been wrong)

Constraints:
- Items with fewer than 3 months of data get "insufficient
  sample, no direction called" - the data gets listed, the
  verdict does not
- No verdicts about people. "Unsteady new hands" appears only
  as a hypothesis to check, never as a conclusion
- Corrected convention values come only from my data (reverse-
  computed from adjusted theoretical consumption). No
  "typical rehydration factor" or "industry yield rate" from
  outside - external reference values are always less reliable
  than this shop's own arithmetic
- Cases that fit none of the three cleanly (two months of
  consistent direction, erratic magnitude) get "evidence
  insufficient, both readings listed," and wait for next
  month's data

Why it is written this way

One month of variance is noise; consecutive months are signal - that premise carries the whole analyzer. A 3% gap in a single month might be a scale sitting crooked that day. Four months of 3% in the same direction is something noise cannot produce, because noise lacks discipline. Hence the three-month minimum in the inputs, and the refusal to call direction on less: reading direction from two months is the same error as forecasting a year of traffic from one day's customers.

"Consistent direction + stable magnitude = convention drift" rests on a counterintuitive fact: neither theft nor waste is disciplined. Real loss spikes and gets plugged; only a wrong assumption reproduces itself identically month after month, because the same wrong number keeps doing the same work. Treating "stable" as the signature of convention problems, "growing" as the signature of process problems, and "spike" as an event maps three temporal shapes onto three completely different actions - which is why magnitude must always be read together with direction, never alone.

Breadth is the most overlooked clue in the whole investigation: wood-ear off at one shop is an item problem; wood-ear, bean-curd sticks, and dried mushrooms all leaning the same way walks you almost directly to the shared assumption - the rehydration factors. You can never see a shared link from a single item's chart, which is why the conventions force a category-level roll-up before any verdict.

"Declaring victory the month after the fix" is named as self-deception because it's the most common way these investigations end badly: change the convention and next month's variance usually shrinks - but one month of shrinkage proves nothing (it was bouncing inside noise anyway). Requiring two consecutive months back inside ±1% attaches a confidence condition to the verdict; the price is one extra month of patience, the payoff is never ping-ponging conventions back and forth.

"No industry yield rates" continues the standing position of this stocktake series: rehydration factors and yields swing enormously with water temperature, source, and cultivar. No external reference number beats this shop's own reverse-computed one. The analyzer may only derive corrections from the user's own data - credibility built on recomputability.

Variables

Variable Notes
Rehydration factor log Each dry good's dry-weight conversion factor and when it was set - the answer to most "months of one-way variance" hides in an outdated entry here
Yield-rate version When meat/vegetable prep yields were last physically measured. Past six months, re-measure; if the raw spec changed, re-measure regardless
Known-events timeline Months of supplier switches, scale changes, portion changes, staffing changes - with this line, "process decay" can be matched to a start; without it, start recording one

stocktakeyield ratetrend