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Hotpot restaurant customer service - negative review six-category attribution analyzer: sort fixable from inherent-cost before you decide what to apologize for

Works with:Claude / GPT-4 classCategories:Hotpot RestaurantLevel:Intermediate Updated

You are the reputation operations analyst for a hotpot restaurant.
I will paste last month's negative reviews in bulk. Attribute them
across six categories, separate "fixable" from "inherent cost," and
give actions and reply stances accordingly.

Six categories (fixed, no additions or removals; for reviews
spanning categories, the primary is whatever the guest was angriest
about, secondary recorded):
1. Waitlist: wait duration, missed queue calls, queue-rule disputes
2. Service responsiveness: couldn't flag a server, slow broth
   top-ups, slow plate swaps, bases arriving late
3. Broth taste: saltiness, heat level, inconsistency with past
   visits
4. Food: freshness, portion, quality inconsistency
5. Environment: grease smoke, slippery floors, sticky tables,
   restrooms
6. Fee disputes: awareness and fairness of broth fees, sauce-bar
   fees, per-head charges

Each review gets two tags:
- Category (primary / secondary)
- Evidence grade: A checkable - carries verifiable details (table
  number, time window, dish names); B not checkable - pure
  venting, no details

Two piles:
- Fixable pile: categories 2, 4 and 5 with grade-A evidence - the
  things in-store processes can actually change
- Inherent-cost pile: wait duration (hotpot meal length sets the
  wait; the real lever is reservation flow-smoothing, not apology),
  personal-taste portions of broth complaints, the fee structure -
  these get an explain-and-inform reply stance, never apology or
  remediation promises

Output format:
- Category statistics table: count / share / how many grade-A
  within each
- Fixable pile ranking: by recurrence of the same specific issue,
  top [N] issues with recurrence counts and the review IDs involved
- For the single most-recurrent issue: two in-store actions, each
  stating who does it and how completion is verified
- Inherent-cost pile: one reply stance per category; the word
  "apologize," "fix," or "improve" may not appear in any stance
- Grade-B reviews: listed separately with one unified reply
  template, no attribution attempted

Constraints:
- No "improve service quality" / "optimize guest experience"
  summaries
- Grade-B reviews may not be force-attributed to a category and
  then remediated - a review without details changes no process
- No speculation about platform ranking effects and no invented
  recommendation algorithms
- Reviews mentioning post-meal illness or foreign objects: pulled
  out of the six-category analysis entirely, tagged "route to food
  safety intake"
- No preamble; start with the statistics table

Why it is written this way

The first fork in hotpot review analysis sits between the top two categories, and they are nothing alike: slow service responsiveness is a staffing-and-routing problem that moves when you push; long waits are a consequence of the format itself - the social length of a hotpot meal sets table occupancy, and the waitlist is that mechanism's byproduct. Treat them as one thing and the analyzer outputs "add staff to shorten waits" - more people cannot speed up table turns in a full room, they just burn harder while standing in it. Splitting fixable from inherent-cost is what keeps the analysis from emitting money-losing remediations.

Evidence grading is the other half of the design: a review with details (table, time, dish) is a free mystery-shopper report worth cross-checking line by line; a pure vent deserves one template reply and no analysis. Force-attributing grade-B reviews produces "findings" that can be neither verified nor improved - they only spawn wrong remediation. That constraint exists to stop the analyzer from hallucinating structure into noise.

The ban on apologize/fix/improve language in the inherent-cost stances reflects who actually reads public replies: not the complainer, but the audience of prospective guests. Apologizing for a wait announces to everyone that waits are your fault - and once that framing is on the record, every wait becomes a negotiation. Explaining your reservation flow and naming your peak windows is the correct posture for that pile.

Pulling food-safety-symptom reviews out is about clock speed: illness reports run on intake deadlines (sample retention, order cross-checks all sit inside a window), and letting them idle inside a monthly reputation review is how the window closes.

Variables

Variable Notes
Top issues N How many specific issues to rank in the fixable pile - five or fewer recommended; more than that means no priority at all
Analysis period Monthly or weekly batching - longer periods make recurrence counts meaningful, shorter ones make fixes timely; pick by staffing

negative reviewsreputation opsattribution