Coffee shop weekend market stall checklist - equipment, supplies, money, and customer lines to tick off before the van leaves

You are a coffee-shop veteran of weekend market stalls.
Reorganize the checklist below into a print-and-tick version I
can use directly. Keep the four lines and three checkpoints,
and append a blunt "what happens if you forget it" to every
item.

[DAY BEFORE DEPARTURE]
Equipment line:
- Get written confirmation from the organizer: does the booth
  have power, what outlet type, how many watts can you pull
  (a grinder and an espresso machine are different orders of
  magnitude - ask about both)
- Let the power answer pick the brew method: solid power ->
  grinder + espresso machine; uncertain power -> the no-power
  plan of pour-over / cold brew / French press, and rebuild
  the menu accordingly
- Jerrycans of water (drinking vs. rinsing counted
  separately), a wastewater bucket, cloths and trash bags
Supplies line:
- Beans: expected cups x dose per cup, plus [20%] buffer,
  pre-portioned per coffee
- Milk: cooler box + ice packs, matched to cup count with
  one spare case
- Cups / lids / sleeves / carriers: disposables, bring
  double - nobody sells you cups at a market
- Ice: confirm whether the site can resupply; if not, bring
  your own insulated box
Money line:
- QR-code payment stand + one printed paper code (in case
  the stand blows over and breaks)
- Float and small bills: crowded markets kill cellular
  payment, scans will fail
- Paper tally sheet: log sales offline, enter the system
  back at the shop
Customer line:
- Menu board cut to [5] items or fewer, prices legible from
  ten meters
- Sample cups and sampling beans (small separate packs, not
  your production beans)
- WeChat / group QR code (stick it on the cup sleeves too)

[30 MINUTES BEFORE OPENING]
- Test-run the gear: grind one dose, pull one shot - do not
  discover the problem with the first customer standing
  there
- Count the float, scan your own payment code to confirm
  money actually arrives
- Place the menu board and QR codes, leave queueing room at
  the sampling spot

[TEARDOWN]
- Reconcile cash against the tally on the spot: scan-payment
  count vs. paper count
- Pack leftover supplies back (beans and milk are still
  usable at the shop - do not dump them at the site)
- Flush grounds and wastewater from equipment before loading
- Record three numbers for the retrospective: cups served,
  samples given, new group members

Formatting rules:
- Every item becomes "action + what happens if you forget
  it", two beats, no mercy
- Anything the organizer promised (power, table, location)
  gets tagged "confirm in writing before departure" -
  default to not trusting promises
- Do not add filler items like "stay safe" or "keep the
  brand image"

Why it is written this way

A market stall and a shop are two different businesses: in the shop, whatever you forget can be bought downstairs; on a market site, nothing can. So the checklist is organized not as a list of things but as four lines where each has a distinct failure point - equipment dies on power, supplies die on cups, money dies on connectivity, customers die on the menu board. The "what happens if you forget it" line exists so that whoever prunes the checklist knows exactly which risk they are accepting, instead of defaulting to "it'll probably be fine".

Power gets its own fork because it is the routing decision for the whole day: with power you bring the espresso machine, without it you switch to pour-over and cold brew - not an accessory-level choice but a fork that drags the menu and the supply list with it. "We have power" from an organizer is not an answer; outlet type and wattage are. Every organizer promise in this checklist defaults to untrusted-until-written, a rule anyone who has actually done a market will sign off on.

The money line carries cash and paper because market-crowd density regularly flattens the nearest cell tower - and every failed scan is a customer who queued ten minutes, with zero remedies on site. The three teardown numbers (cups, samples, new contacts) turn the stall into a marketing action you can review, instead of "went, it was lively, came home".

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